When it comes to Pre-Qualification Questionnaires, there’s a lot to get right. But to help your business grow, they’re well worth investing time in.

From training and experience to Health & Safety and environmental policies, preferred supplier, Citation, share some top tips, to help you avoid common mistakes they come across.


When it comes to the fire aspect of a PQQ, there are five common mistakes.

To avoid these pitfalls, ADIA members should remember to:

  • Provide a fully completed fire risk assessment for your premises
  • Include a copy of your fire arrangements for when employees are working on third party sites
  • Make written instructions of your fire emergency plan available
  • Provide details of the employee in charge of equipment testing and conducting fire drills, and include supporting evidence of their actions
  • Give the name of the responsible and competent person(s) for fire issues.

Manual handling

If any of your employees have received training in manual handling, provide details of this. You should also provide a specific risk assessment example, and this should be based on the ‘TILE’ methodology:

– The Task

– The Individual

– The Load – excluding its weight

– The Environment.

First aid

Detail how many first aiders you have on your books, and include copies of their certification. For this subject, you should also confirm that the level of cover you have is sufficient for all your sites and operations.

Specify the name and role of the person who’s responsible for monitoring your business’ first aid box(es), how often they conduct their checks and proof of this.


Remember to include the name of the person who’s in charge of investigating and reporting accidents, near misses and the course of action that’ll be taken to prevent similar failings in the future. 

You’re also likely to be required to submit a list of incidents reported under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR).


Provide evidence of any training, including inductions that’ve been done by employees and managers (usually covering the last three years). Remember to provide an action plan for your Health & Safety training, too.

And that’s just the start… 

You can download Citation’s complete guide to PQQ cheat sheets by clicking here.

Your ADIA member benefit

Citation are experts when it comes to PQQs and can help your business to quickly and effectively put together a standout application.

Better still, they offer preferential rates to ADIA members on their services – and it’s not just tendering they can help with.

Citation’s services include HR, Employment Law and Health & Safety service including a 24/7 expert advice line, 100s of model documents, contracts and templates, and a dedicated local consultant with annual site visits. Plus, they can support you with training, fire and electrical safety services, ISO Certifications, and SMAS Accreditation.

Interested or want to find out more?

To organise a free business audit or enquire about your member benefit, leave your details here or call 0345 844 1111 today. 

Just let them know you’re an ADIA member when enquiring to claim your member benefit! And they know, they have a list!

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